careers

We are seeking a detail-oriented and organised Office Manager and Administrator to join our internationally renowned Product Design Consultancy based in Central London. This role is essential to ensuring the smooth day-to-day operations of the office while providing key administrative support. The ideal candidate will have a positive attitude, strong communication skills, and the ability to handle multiple tasks efficiently. This position requires a minimum of 4 days per week based in the office.

Office Management

· Customer Service - Meet and greet customers, clients, and visitors, ensuring a warm and professional welcome

· Office Supplies - Monitor and order office supplies as needed to maintain stock levels and ensure the office runs smoothly

· Vendor Liaison - Act as the primary point of contact with suppliers and contractors, ensuring timely delivery of services and supplies

· Safety Records Management - Maintain accurate and up-to-date fire safety and health and safety records, ensuring compliance with all relevant regulations

· Facility Management - Coordinate office maintenance and repair services, ensuring the workspace is safe, clean, and well-organized

· Social Events - Organising Social events for the company

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Administrative Support

· Document Management - Organize and maintain files, records, and documentation, ensuring all administrative records are up-to-date and easily accessible

· Meeting Coordination - Schedule and coordinate meetings, appointments, and events, preparing necessary materials and ensuring smooth execution

· Correspondence - Handle incoming and outgoing correspondence to the company, including emails, phone calls, and mail, ensuring timely and professional communication

· Business Travel - Organising business travel for company directors

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Human Resources Support

· HR Assistance - Assist with basic HR functions, including employee record management, coordinating onboarding processes, and maintaining confidentiality of sensitive employee information

· Timekeeping - Oversee and maintain employee timekeeping records, ensuring accuracy for payroll processing and client billing purposes

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Bookkeeping

· Financial Records - Manage day-to-day bookkeeping tasks, including recording financial transactions, maintaining ledgers, and reconciling accounts

· Accounts Payable/Receivable - Process invoices, prepare payments, and manage accounts payable and receivable to ensure timely and accurate payments

· Financial Reporting - Prepare basic financial reports and statements for management, providing insights into the company’s financial health

· External Accountant Liaison - Coordinate with the company’s external accountants to ensure accurate and timely submission of financial data, assisting them with any queries relating to payroll or the company’s financial records

Experience

· Previous experience in office management, administration, bookkeeping or a similar role is preferred

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Education‍

· Qualifications in administration, bookkeeping, accounting or a related field are a plus but not required

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Skills

· Strong organisational and multitasking skills

· Excellent communication and interpersonal abilities

· Fluency in English, both written and oral

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)

· Well versed in Xero accounting software

· Attention to detail and accuracy in administrative and financial tasks

· Ability to work independently and as part of a team

· This position is based in a professional office environment with a minimum requirement of 4 days per week in the office

· The role may require occasional lifting of office supplies or equipment

Therefore is an internationally renowned product design consultancy based in central London. With over 30 years experience, our clients range from start-ups with a good idea, to established market leading brands. Our work spans a wide range of product sectors including audio, luggage, AI, communications, packaging, medical, sports, home appliances, toys and transportation. The company is a small owner run business with a family feel. The successful candidate will benefit from:

· A friendly work environment and fun team culture

· A varied, hybrid role, with the opportunity to help shape how they support the business outside their core responsibilities

· A central London office with great access to public transport

· A competitive salary subject to experience